Practical and Helpful Tips: Leases

The Benefits of Copier Leasing for a Business

Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Contemplate the fundamentals of what most companies want in a copier and you’ll see why: networked to provide duplicating and printing features; options to copy in color; collating; double-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.

A high-end copier may cost more than and, $40,000 even one that meets a company’s needs can run into hundreds of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.

Costs are the most tangible benefit comprehended by companies. Copier renting allows you to avoid substantial capital expenses, which frees up cash for demands that are more urgent. With IT resources, you are buying the use of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the case of a copier or a copier/printer combination from its output, not the equipment itself, the ROI comes in. Renting frequently makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be considerable taxes savings available. Speak to an accountant to find out more about the possibility of writing off a copier hire as a business cost.

Copier leasing typically comprises a maintenance plan to keep your device running. For people who have experienced the frustration of a copier disaster, you know how significant a maintenance agreement is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next design is easy. When the lease expires, you get a completely new machine with functions and the most recent specifications.

Many copier leases charge on a quantity basis. Make sure you have an exact idea of the amounts you produce monthly to know for certain whether leasing is the many cost-effective options for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. A toner typically isn’t, although care is commonly included in the lease. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Components may not always be a part of the maintenance agreement. You need to know what is and just isn’t protected.

Finally, ensure you can get a replacement copier if yours goes down.